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The Fairy’s New Year Gift (rebroadcast)

Today’s story is a New Year’s story that we originally released this week FOUR YEARS AGO in 2016!! Can you believe that much time has passed? We sure can’t! Say goodbye to 2020 with this adaptation of a story by the American author Emilie Poulsson, and then tune in for more brand new episodes in 2021!

Draw us a picture of what you think any of the characters in this story look like, and then tag us in it on instagram @storiespodcast! We’d love to see your artwork and share it on our feed!!

If you would like to support Stories Podcast, you can subscribe and give us a five star review on iTunes, head to patreon.com/stories and pledge to make a monthly donation, check out our merch at storiespodcast.com/shop, follow us on Instagram @storiespodcast, or just tell your friends about us!

Happy New Year!!

How to Plan a Surprise Party: The Ultimate Guide

Looking for tips on how to plan a surprise party, organize the attendees, and keep the guest of honor in the dark until it’s time? Here are some instructions on how to plan the best possible surprise party for anyone and any occasion. Keep reading to discover some useful tips on a variety of surprise party types, as well as a step-by-step guide to planning every detail.

Learn how to plan a surprise party in 17 simple steps:

Follow these step-by-step instructions for how to plan a surprise party your friends, family, or client will talk about for years to come.

1. Make the decision.

Surprise parties are polarizing. People who love them really love them. People who hate them really hate them. Unless the guest of honor has specifically said they enjoy surprise parties or would want one, it’s hard to know if it’s a good idea.

Here are some ways to tell if a surprise party is a good choice or not:

  • Ask someone who would know best (partner, close family member, etc.).
  • Tell the guest of honor about a recent surprise you loved and watch their reaction.
  • Reflect on how they reacted to surprises in the past.
  • Consider their personality — someone who likes to go with the flow will likely enjoy a surprise party.

Weirdly enough, you should actually consider throwing a surprise party for the person who swears they don’t want one. According to Business Wire, 43.5% of the people who say they don’t want one actually do want that very same party.So unless there are strong reasons why they wouldn’t enjoy it (and no, not wanting people to go out of their way isn’t one of them), then do it!

2. Play Sherlock Holmes.

Get the guest of honor(s) to help plan the party without telling them about it by carefully investigating their party-related likes and dislikes. Use natural conversation to bring these ideas up, otherwise you might give it away.

You can:

  • Pretend you’re planning a party for someone else. Get their opinion on your Pinterest inspiration board.
  • Remind them of other parties you’ve been to together. Talk about what you liked.
  • Comment on celebrity parties you see on social media.

And don’t forget to use your other available resources. Friends, family, coworkers, and event stakeholders who are close to the guest of honor can all chip in their two cents.

Pro tip: Reserve the sleuthing for someone with a great poker face. If the guest of honor gets suspicious, you’ll need to convince them why they’re wrong and that there isn’t a party being planned for them.

3. Assemble your team.

You can plan a surprise party all by yourself. But if you have friends, family, or coworkers who are willing to help you out, add the following roles to your mini planning committee:

  • Team lead: Communicates with every team member, creates and oversees a party-planning workflow.
  • Designer: Chooses the theme, color palette, and decorations.
  • Sponsor: Funds and/or defines the surprise party budget.
  • Runner: Runs errands and keeps track of expenses.
  • F&B manager: Cooks or coordinates all meals, snacks, and refreshments.
  • Guest manager: Creates a guest list, sends invitations, arranges transportation, and confirms RSVPs.
  • Guest of honor point person: Creates or implements the decoy plan that gets the guest of honor to the venue without ruining the surprise.

4. Start organizing.

To learn how to plan a surprise party, you need a checklist tool to track all tasks and a communication tool to coordinate everyone involved. The most popular tools for for planning surprise parties include:

  • Facebook: Create a secret group, invite guests and collaborators, and add a Facebook Event with party details so guests can RSVP electronically.
  • WhatsApp: Start a private group and invite people to chat about details before the party.
  • Slack: Instant message and start conversation threads that all your team members can respond to with ease.
  • Trello: Create and assign party planning tasks with due dates to keep everything on schedule.

5. Decide on a theme.

Base the theme on the guest of honor’s interests (fandoms, sports, and hobbies work well), the type of surprise party you’re throwing, and the color scheme you’d like to use. Also, choose a level of formality you’d like to have now. Casual parties work better for a surprise party because it’s easier to hide your preparation, but formal surprise parties can be pulled off with a little extra creativity.

Pro tip: The key to throwing a formal surprise party the guest of honor doesn’t see coming is to choose an upscale location that doesn’t seem too far out of the ordinary. Or, go with one near an area they already spend time in.

6. Set a budget.

The budget for a surprise party varies depending on guest count, location, level of formality, and much more. But there are always ways to trim the costs a bit. Here are a few options to consider:

  • Limit your refreshments to BYOB.
  • Serve light snacks instead of meals.
  • Use one main decor focal point instead of decorating every inch of the space.

Surprise parties don’t have many additional costs compared to a regular party. In fact, most surprise parties maintain that important element of surprise by using venues that aren’t too out of the ordinary. Think: a neighbor’s backyard or a public park.

7. Choose a date and time.

Follow the traditional dates and time of day used for that party type. For example, weddings typically take place during the afternoon, so a surprise wedding party should do the same.

Pro tip: If you’re choosing a date and time for a surprise birthday party, go with an option that takes place before their actual date of birth to maximize the chances they’ll be truly surprised. One to three weeks before their actual birthday will do the trick.

8. Book a location.

The best locations for a surprise party are:

  • Somewhere the guest of honor won’t accidentally go while setup is happening.
  • Near a location they frequent, such as a restaurant district or a friend’s house so that you don’t tip them off by breaking their expected routine.
  • Easy to sneak people into with multiple parking options spread apart, plus entrances and exits on different sides of the building.

9. Create a floor plan.

Use 3D event diagramming software and tools to figure out where you’ll hide people and supplies, place tables and chairs, and much more. You can also share your plans with your guests and designate entrances and exits for individual groups. Less is more when it comes to decorations — create one large focal point the guest of honor will see when they walk into the main party room, and plan tables and chairs around that.

Plan an unforgettable surprise party

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10. Design and purchase decorations.

The point of a surprise party is the surprise, and if there are too many decorations around, your guest of honor will be tipped off before they even see all of the guests. A banner, some streamers, and a balloon or two will be more than enough. If you’re going to order custom balloon colors or a special sign, plan this at least two weeks in advance in case of delivery delays.

11. Decide on activities to include.

Add some relaxed activities to your surprise party plan to take the heat off of the guest of honor so they can mix and mingle. Board games, poker, and a DIY cupcake bar area all great choices, but it will of course vary depending on the type of surprise party. Brainstorm what makes the most sense for the guest of honor and all of the attendees and go from there. Did you and the guest of honor frequent the pool hall in college? Consider choosing a venue with pool tables. Is the guest of honor your boss who loves darts? Set up a few dart boards throughout the location. The options are endless — this is where creativity is incredibly important!

12. Create a menu.

Once again, this step will depend on the type of surprise party. Food isn’t always a requirement, but most hosts like to at least bring a birthday cake and cupcakes if it’s a surprise birthday party. If you choose to create a menu for a full meal, go with something you know the host will love. Save on setup and cleanup time, plus help keep the secret under wraps for as long as possible, by ordering takeout or delivery set for after the guest of honor arrives.

13. Send invitations.

Digital invitations are the most discreet and easiest to hide. Paperless Post and Evite offer free customizable designs plus RSVP features and guest updates. Send your invitations one month to two weeks ahead of time and collect RSVPs a week in advance.

Make sure you clearly communicate the fact that this is a surprise party by adding “surprise party” to the evite subject line and the main header of the message. Include parking and entrance instructions for those who want to jump out and surprise the guests. And for those who will arrive later, ask them to hold off until 15 minutes after the planned guest of honor arrival time so they don’t walk in during the surprise.This is another time that having some sort of communication tool or app will come in handy. You don’t want to be unable to communicate with guests if something goes awry (i.e. the guest of honor is running late) at the last minute.

14. Iron out the decoy plan.

To surprise the guest of honor on the day of the party, create a decoy plan. A decoy plan is what the guest of honor thinks they’re on their way to go do. The activity shouldrequire them to dress in a way that will be appropriate for the surprise party so that they’re not caught over/underdressed and embarrassed about their outfit. You’ll need a point person to create the decoy plan with them, arrange transportation, and time everything out.

15. Prepare food and drinks.

If the party is catered, share the floor planyou made with your chef and finalize arrival times for party staff. If you’re bringing your own refreshments, purchase shelf or fridge stable items 3 to 5 days in advance. Order any baked goods for the day before or morning of.

16. Make a playlist.

Use Spotify or another similar music app to come up with a playlist of relaxed beats, classic jazz, or top 40 hits the guest of honor will love to set the tone for the party. The faster, more intense the music, the more of a party vibe you’ll get. The slower, more casual the music, the more of a laid back vibe you’ll get. More relaxed music fits the tone of most surprise parties, so if you’re not sure which to do, default to this option. You can always mix it up, too. What makes sense during the surprise portion of the party might not make sense later on in the night.

17. Outline the reveal.

Ask yourself these important questions to plan the big reveal:

  • Do you want everyone to wait standing in the dark then flick the lights on?
  • Do you want attendees to pop up/out from behind furniture?

If you do a virtual surprise party, ask everyone to leave their meeting IDs blank or change it to an appropriate party greeting. Have them turn their cameras off. Then invite the guest of honor to the meeting or, if you’re physically present, enter the meeting for them ahead of time, turn the microphone on so people can hear you coming, and open the screen for the guest of honor to see everyone.

For in-person surprises, you may also want a professional photographer to capture the moment. Or add some fun party props like cardboard glasses, streamer headbands, and glow-in-the-dark jewelry.

Quick tips for common types of surprise parties:

Plan your surprise party with these key ideas in mind to pull off any celebration.

  1. Virtual surprise party.
    • Change all your backgrounds to photos of, or with, the guest of honor.
    • Use brightly-colored props like wigs, birthday candles, and balloons to make the call more like a party and less like a work meeting.
  1. Surprise birthday party.
    • Trade the tired “we forgot your birthday” cover up for solid alibis that explain why you “won’t be able to celebrate” this year to make the surprise work without hurting anyone’s feelings.
    • Let guests know their presence is the gift and that additional items are optional.
  1. Surprise wedding ceremony and/or reception.
    • Consider telling your parents so they have time to emotionally and physically prepare, but don’t tell anyone else.
    • Pretend you’re throwing a party with a strict time and dress code to keep it a surprise.
  1. Surprise proposal and engagement dinner.
    • Choose a venue nearby the proposal spot to make the surprise dinner more convenient.
    • To truly surprise them, don’t go to an unusual location – stick to your favorite date night places instead.
  1. Surprise homecoming party.
    • Prepare your home ahead of time with their favorite foods, entertainment, and supplies.
    • Consider limiting your guest list since the event will likely be emotionally and socially positive, but also draining.
  1. Surprise baby shower.
    • Go against tradition and forego limiting the guest list to women, only to throw off the guest of honor.
    • Pick a venue where you can easily display and open gifts since they might be large (think cribs and strollers).
  1. Surprise going-away party.
    • Ask everyone to sign a card, memory book, or photo album with their name and well-wishes for the perfect sentimental gift.
    • Don’t throw the party within three days of their move since they’ll likely be stressed over last-minute packing.

Frequently asked questions about surprise parties:

How do you organize a surprise party?

Organize a simple surprise party by choosing a location, date, and time. Then secretly invite guests and trick the guest of honor into showing up. 

How long does it take to plan a surprise party?

It can take as little as one week to plan a surprise party or as long as six months. The timeline of surprise party planning is determined by the guest list size (groups of 25 or less are quicker to plan for than groups of 250+) and event type (i.e. a birthday is less complex than a wedding, etc.). 

How far in advance do you start planning a surprise party?

As a general rule of thumb, you should start to plan a surprise party at least three weeks in advance. Give yourself one week to prepare, another week to give guests an opportunity to clear their schedule, and a final week to collect RSVPs and make last minute arrangements. 

How do I plan a cheap surprise party?

You can plan a cheap surprise party by choosing a free location, doing BYOB, and limiting (or eliminating) decor. 

Now you know how to plan a surprise party!

In addition to party planning basics like picking a theme, decor, and venue, surprise parties require you to think outside the box and come up with creative elements that make the celebration extra special. Combine these step by step instructions with our ultimate party planning checklist to plan your next surprise party like a pro.

Up next, check out these unique event decor and design trends you can use to deck out your surprise party even further.

Plan Events Seamlessly

The post How to Plan a Surprise Party: The Ultimate Guide appeared first on Social Tables.

7 Expert Predictions That Will Shape Hybrid Events in 2021

Almost 6,000 event marketers registered for (Almost) HYBRID to discuss the future of events. Here’s what we took away from our second virtual summit.

Last week, thousands of event marketing professionals from all over the world tuned in live for our second virtual summit: (Almost) HYBRID. Speakers from CNBC, Burning Man, IBM, and more joined us to share their insights and perspectives on the hybrid future of events.

For an exclusive look at how we planned and executed the event, check out our behind-the-scenes webinar.

Here are the key takeaways from our (Almost) HYBRID sessions:

  • Technology providers will play a pivotal role in the future of events
  • Promote engagement by shifting your focus to the virtual audience
  • Learn how to engage attendees by putting yourself in their shoes
  • Captivate your audience with highly curated, interactive content
  • Impactful events promote co-creativity and authenticity
  • The best way to embrace diversity is to make it your top priority
  • The most successful hybrid events strategies will be adaptive

You can watch all of the sessions from (Almost) HYBRID On Demand here.

1. Technology providers will play a pivotal role in the future of events

Bizzabo Co-Founder and CEO Eran Ben-Shushan kicked off (Almost) HYBRID with an insightful keynote about the future of the event industry.

This past year has presented us with unprecedented circumstances, and as a result, event organizers are looking to join forces and share best practices in a way that’s never been done before.

Eran’s keynote reminded us to embrace the future of events. The coming year will be an exciting opportunity to innovate and pave a new path forward for the events industry. 2021 will be all about hybrid events. This evolving format will combine the best of live and digital experiences, while allowing event organizers to safely reintroduce the in-person aspect that attendees are craving.

“An era where in-person and virtual attendee experiences are meaningfully integrated combining the irreplaceable value of in person with the amazing reach, insights, and possibilities surfaced by technology in the virtual medium.”

– Eran Ben-Shushan, Bizzabo

As the majority of event organizers quickly pivoted to virtual in 2020,it became clear that technology was one of the most important aspects of online events.

Technology used to be a microphone, powerpoint presentation, and maybe a webinar. Now it’s an integral part of any event, serving as the venue, your platform for engagement and interaction, live-streaming, APIs, and a means for surfacing data. If we’ve learned anything from 2020 that we can apply to hybrid events, it’s the importance of technology.

“This past year demonstrated the responsibility of technology to drive the evolution of virtual events. The hybrid technology of tomorrow..will need to be built from the ground up with the virtual and in person holistically in mind.”

– Eran Ben-Shushan, Bizzabo

After surveying nearly 400 event marketing professionals in our Evolution of Events Report, we discovered that organizers plan to lean heavily on technology as part of their event strategy. Attendee engagement tools, hybrid solutions, sponsor partnerships, and virtual integration will be the primary focuses for leveraging technology in 2021.

evolution of events report technology - hybrid event takeaways 2021

When it comes to hosting both virtual and hybrid events, there is increasing demand for technology providers to offer platforms and solutions that can handle thousands of online attendees while offering real-time interaction and deep analytics. In 2020, we saw hundreds of new technology startups as well as established companies innovating new ways to support event organizers in their shift to virtual. And they did it in a matter of weeks and months. This is an inspiring look at what’s to come from technology companies in the future.

2. Promote engagement by shifting your focus to the virtual audience

Dana Pake (MCW Events) and Mark Wilson (Cramer) joined moderator James Kotecki (Infinia ML) for an illuminating Hybrid Think Tank Session. They discussed best practices and examples on how to integrate both the online and live audience so that every attendee feels present at your event.

Our recent Evolution of Events Report revealed that audience engagement is still the number one challenge organizers face, even in the virtual realm. Event marketers are looking for tangible solutions and examples on how they can create an immersive experience for their attendees.

evolution of events report engagement - hybrid event takeaways 2021

The question is not only how we can engage our in-person attendees, but how can we make our online audience feel just as present?

The answer, according to Mark Wilson, is flipping the formula to focus on the virtual audience:

“Instead of treating the virtual audience completely differently than the venue audience, we’re going to put more emphasis on the virtual audience and spend more time and effort engaging them.”

– Mark Wilson, Cramer

Dana Pake sums it up perfectly:

“Design your program with intention and integrate the two audiences.”

By focusing more on including the virtual audience and creating opportunities for both the live and virtual audiences to interact, we saw how effortless the engagement was as a result.

Hybrid think tank  - hybrid event takeaways 2021

Creating a feeling of belonging was a recurring theme in this session. As Dana points out, audiences want to feel seen, heard, and included. Curating your content and delivering that content in a way that intentionally engages both your IRL and online attendees is a great way to promote audience engagement in the virtual and hybrid world.

3. Learn how to engage attendees by putting yourself in their shoes

In our session, Driving Experience Through Innovation with IBM, Bizzabo’s Co-Founder and Chief Customer Officer, Alon Alroy, chatted with IBM’s Program Director of Digital Innovation, Erin McElroy, to learn how IBM is innovating and experimenting to master attendee engagement.

Driving experience through innovation with IBM - hybrid event takeaways 2021

IBM is no stranger to events; in a given year, they host an average of 4,000 in-person events. And this year, they decided to take their biggest event of the year, IBM Think, completely online.

One of the main differences they realized was instead of the usual 20 to 30 thousand in-person attendees, they had almost 200 thousand people attending virtually. With such a large turnout, the team needed to be extremely creative to keep engagement high. IBM is known for creating immersive experiences that delight their audience. One of the ways Erin and her team have done this is by putting themselves in the audience’s shoes and getting to know them both personally and professionally.

For example, understanding that people might be tuning in from home – maybe they have children or pets – could imply that they don’t have the time or opportunity to give as much attention as they normally would to a live session. You might want to create shorter sessions and pick the most meaningful content that will keep your audience’s attention.

“Ari Sheinkin, who leads our analytics, says, ‘if you want to be great at experience, you have to be great at audience.’ And that’s truly understanding the audience.”

– Erin McElroy, IBM

Erin shared that she learned what their audience was craving at these digital events. They could then create immersive experiences like chat functions for networking to provide the most value possible for their attendees.

(Almost) HYBRID Slack Community - hybrid event takeaways 2021

At (Almost) HYBRID, we created a dedicated slack community with different channels that gave our audience the opportunity to network before, during, and even after the event.

You can apply to join (Almost) HYBRID Slack Community here.

4. Captivate your audience with highly curated, interactive content

Leon Winkler, Director of International Events at Ubisoft, shared his experience during another fireside chat, What B2B Organizations Can Learn from Esports and Gaming featuring Ubisoft. Leon shares in-depth examples of how the gaming industry is constantly innovating to create fun, engaging experiences for their audience.

What B2B Organizations Can Learn from Esports and Gaming featuring Ubisoft - hybrid event takeaways 2021

While the gaming industry does have an advantage – being that games are by nature, fun and engaging – the underlying aspects can easily translate to events. Leon explains what it is about games that gets people so excited.

“It’s tapping into that childlike joy – you want to interact and engage and touch. Especially in the digital world…everything is just visual and auditory but actually touching and interacting with an object…that experience embeds itself in your memory.”

The key to creating memorable experiences is to build in opportunities for attendees to interact. Event organizers are trying to recreate the in-person experience in a virtual format, but Leon advises that your budget would be better spent rethinking ways you can engage your audience digitally. For example, Ubisoft partnered with Parsec to stream their games and allow the community to play those games directly through their computers.

Kyle Suzuki, a fellow game lover and event professional echoed Leon’s thoughts on a recent IN-PERSON Podcast episode, sharing his earliest memories of video games and the role of nostalgia in creating experiences.

in person podcast kyle suzuki - hybrid event takeaways 2021

The other biggest piece of advice Leon shared with us is the importance of curating your content to your attendees. The key to creating engaging content is to consider not just what you want to get across, but what your audience wants to hear, and how they want to hear it.

“Content is king…focus on content that is relevant to your audience…You need to have content that captivates the attention of whoever is watching. Then on top of that, you need to create something that is engaging and creates dialogue. It has to be more than passive watching.”

– Leon Winkler, Ubisoft

This idea of creating relevant content and delivering it in an engaging way will ensure that your participants are actively listening to and interacting with your event. Virtual and hybrid events can create the same level of excitement as gaming by focusing on what your attendees want. Get creative and think outside the box in the digital world.

5. Impactful events promote co-creativity and authenticity

Burning Man Project’s Kim Cook sat with Bizzabo’s Dan Flynn, to unpack the idea of community and the role it plays in a virtual domain during the session How Burning Man is Imagining the Future of Community.

How Burning Man is Imagining the Future of Community - hybrid event takeaways 2021

Creating an involved in-person event community is no easy feat, and it’s even more challenging to translate that connection to digital. Kim reveals what it is about “burners” that makes them so excited to be a part of Burning Man. When the in-person event was going to be cancelled, over 14,000 people reached out to offer their help in taking the event online.

“The drive to be a part of something and co-create is super powerful and underutilized…At Burning man, it’s very much about illuminating and elevating the gifts someone wants to bring.”

– Kim Cook, Burning Man Project

The other goal of every organizer is for the event to stick with the attendees, even after it’s over and keep the learnings and the conversation going. Kim shared her own experience creating events that have lasting impact, and the common theme was authenticity. Creating an event that is authentic to you, your company, and your audience is an important part of not only attracting attendees, but making sure the experience stays top of mind.

“When we’re creating events, we need to be tapped into that which is authentically true..in a way that people feel that. That increases the likelihood that people are going to carry with them something that came about within the experience.”

– Kim Cook, Burning Man Project

When planning events, stay aligned with your brand and audience to create an experience that will resonate with your attendees. And create opportunities for your audience to co-create either with your event or with each other. People will be excited to bring their strengths to the table and work together to create an amazing experience.

6. The best way to embrace diversity is to make it your top priority

Another session, Empowering Diversity Through HYBRID, featured moderator Mita Mallick (Carta) and founder of Lesbians Who Tech, Leanne Pittsford, for a discussion on driving diversity in events and how a hybrid future provides ample opportunities for doing so.

empowering diversity through hybrid  - hybrid event takeaways 2021

Leanne has become a leader in diversity both in her company and in her events strategy. The way she got there might surprise you: saying no, even if it means losing money or sponsors. Leanne validates that “It’s awkward, and there’s hard conversations,” but staying true to your values is the best way to create diversity in your events. Sometimes that means saying no to sponsors, attendees, or speakers who may not be values-aligned or won’t promote diversity in your event.

Continuing the theme of authenticity, Leanne places a heavy focus on building trust with her attendees and her coworkers. She reveals that it takes time to build that trust. So how does she do it? Time is one ingredient for building trust. This other is using diversity quotas to drive decision making in their event strategy…and saying no to valuable partnerships that don’t adhere to these event goals.

“We have a policy, sponsors need to submit 3 speakers, 50% of them have to be women of color…We couldn’t create that community without the people on stage reflecting the audience.”

– Leanne Pittsford, Lesbians Who Tech

In order to promote diversity in their events, organizers like Leanne are making hard choices and using their values to guide them in the event planning process. Diversity was a big topic of 2020 and will continue to be a major focus in 2021. Hybrid events create a lot of opportunities to drive diversity, one of the most prominent of those is reach.

“We had 30,000 people join who registered all over the world, there were 60 countries represented…anyone can join online so there are people from other countries that got to be a part of it and feel part of the magic.”

– Leanne Pittsford, Lesbians Who Tech

By removing in-person obstacles, people from anywhere in the world, or those who may not be able to attend live, for any number of reasons, are able to participate. There are so many opportunities for event organizers to foster diversity in their events in the hybrid era.

7. The most successful hybrid events strategies will be adaptive

To close out the event, we hosted an inspiring panel: How to Plan for the Unplannable with CNBC and WorkHuman. Bizzabo’s Director of Events, Rachel Ruggieri, spoke with CNBC’s Jonathan Meyers and Workhuman’s Devin Cleary about what it really takes to plan events in a dynamic and digital environment.

How to Plan for the Unplannable  - hybrid event takeaways 2021

As the events industry shifts toward a hybrid future, flexibility will be the most effective approach. Event organizers can be Type-A, and it can be difficult to let go of the plan and just go with the flow. But in the ever changing world of events and especially in the paradigm shift we are currently in, being able to make changes and shift your strategy will be crucial to your success.

“Be Flexible. Not everything you come up with in a vacuum is going to work. Not everything that the audience says they want they’ll want. Continue to iterate.”

– Jonathan Meyers, CNBC

This idea of creating iterative event strategies will become even more important in 2021. The digital world is known for fast-paced change. As we leverage more technology in our events, trends will come and go faster than ever before.

As event planners and attendees get accustomed to virtual and hybrid events, their wants and needs will almost certainly change. In order to keep up with the demand and continue to create engaging events, Jonathan recommends that organizers keep pushing themselves and thinking creatively.

“Don’t stand still. Things that were highly successful at the beginning of the pandemic now feels stale and audiences and sponsors are moving on. You have to continue to innovate.”

– Jonathan Meyers, CNBC

The other important key to success in this dynamic time is to have a team of “Innovative people who can bridge virtual and hybrid.” Just like event strategies have changed drastically this past year and will continue to change in the future, event teams will also look different than what we are used to.

“Digital events absolutely require us to have an involved organization approach”

– Devin Cleary, Workhuman

As the events industry pivots toward a hybrid future, event strategies and event teams will also change. The most successful events will be those that take an adaptive approach and embrace the dynamic future of the industry.

Wrapping Up: Creating the Future of Events

almost hybrid thats a wrap - hybrid event takeaways 2021

(Almost) HYBRID was part of a much larger movement and discussion around the future of events as we know it. It validated that event marketers are resilient, innovative, and that we can come together in the face of a challenge to create meaningful change.

As we continue planning events, we hope these insights inspire you to continuously iterate and see this new domain as an opportunity. We are rewriting the playbook for events and it’s an exciting time to be an event marketer!

To hear from our speakers at IBM, CNBC, Burning Man, and more, tune in to our on-demand sessions.

“Day at the Beach” Inspired Bar Mitzvah

Dip your toes in the sand with this gorgeous “Day at the Beach” Inspired Bar Mitzvah!

Submitted by Olivia Simpson of Partyology, out of Los Angeles, California, this event is packed with sea-salt air and a whole lot of bliss!

So pull up a chair and set your sights on the waves and be sure to spot these details while you stay:

  • Stunning Pampas Grass, Succulent and Floral-covered Beachfront Table
  • Ghost Chairs + Chaise Couches
  • Custom Wood Slat Sign
  • Beach Favors
  • Seashell Place Cards
  • Beautiful Blue + Gold Guest Tables 
  • Lovely Color-coordinated Sweets

The post “Day at the Beach” Inspired Bar Mitzvah appeared first on Kara's Party Ideas.